Bringing Groups of People to New Zealand for an Event

Bringing international travellers to New Zealand (Aotearoa) for a business event in 2026 involves navigating specific logistical, cultural, and regulatory landscapes. With major new infrastructure like the New Zealand International Convention Centre (NZICC) now open in Auckland for conferences and events, the country is well-positioned for large-scale events, but the details matter.

As seasoned professionals in the New Zealand business events landscape, we have seen firsthand the magic that happens when international groups discover our stunning country. New Zealand is not just a picturesque backdrop; it's a vibrant, innovative, and incredibly welcoming destination that offers unparalleled experiences for business events of all scales.

If you're a conference or event company, or a business planning to bring international travellers to our shores for a business event, then this guide is for you. 


Key Considerations for Organising International Travellers


Bringing a larger group requires careful planning, but it's entirely achievable with the right support. Here are some critical areas to focus on: 


1. Visa and Entry Requirements: 


Group Visa Applications for 30 + International travellers: With larger groups, you may be able to arrange group visa applications or coordinated processing through Immigration New Zealand, which can streamline the process. Some nationalities and organised tours can apply for group visas, though this depends on the purpose of the visit and the countries involved. It's important to note here that the delegates must have the same itinerary for the same purpose, to apply for a Group Visitor Visa.

Common reasons for applying for the Group visa into New Zealand are corporate events and meetings, business incentives and conferences, so if your group is over 30 delegates, don't hesitate to talk to Immigration New Zealand for more information.

 

Group Visa Applications for Under 30 international travellers: New Zealand Electronic Travel Authority (NZeTA) will need to be made separately for individuals. Its important to understand the NZeTA and visa requirements well in advance for those organising the group. While many nationalities are visa-waiver, everyone arriving by air or sea (including cruise ship passengers) needs an NZeTA. For those needing a visa, ensure they apply with ample time. 

 

When You Need More Help For delegates from countries that require full visitor visas rather than NZeTAs, or for more complex cases, you may want to engage a licensed immigration adviser who can handle applications on behalf of the group.

For groups over 30 people, engaging a licensed immigration adviser could become more cost-effective and ensure consistency across applications, whilst travel agencies and event organisers also commonly facilitate this process; however, ensure you understand the limitations before communicating with your delegates for a seamless process


Key Limitations to NZeTA applications:

  • Each traveller must have their own email address for the application - the NZeTA is linked to their passport and email
  • Payment must be made for each individual application (currently around NZD $17-23, depending on the method)
  • The traveller themselves must provide consent and personal information
  • The NZeTA is electronically linked to the individual's passport, so their passport details must be accurate
  • We recommend directing delegates to the official Immigration New Zealand website for the most accurate and up-to-date information.

 

Practical Approach: Many event organisers handle this by:

  1. Providing delegates with clear step-by-step instructions
  2. Setting up a dedicated support contact for questions
  3. Setting firm deadlines well before travel dates (NZeTAs are usually processed within 72 hours, but allow more time)
  4. Offering to reimburse the NZeTA fee as part of delegate support packages
  5. Following up to confirm everyone has received approval
     

2. Budget and Costs
 

New Zealand can be expensive for international visitors. Factor in flights (which can be costly from most countries), accommodation in major cities like Auckland or Wellington, local transport, and meals. Consider group rates for hotels and whether any subsidies or sponsorships are available. 


3. Cultural Considerations


Brief delegates on New Zealand business culture, including the importance of Māori cultural protocols (particularly if visiting marae or incorporating pōwhiri). Partnering with local Iwi (tribes) for cultural guidance can elevate the experience for your international guests. 


 

Find out more information on the Immigration New Zealand website:
 

Learn More

Posted by Tomahawk Support on March 06, 2025