Hosted Buyer FAQs

• Australian Hosted Buyers       
  Hosted Buyer travelling to Auckland will receive complimentary accommodation for the length of their attendance at the show.
• New Zealand Hosted Buyers          
  All New Zealand Hosted Buyers will receive complimentary accommodation for the length of their attendance at the show.

• Australian Hosted Buyers         
  Return trans-Tasman flights to Auckland are provided courtesy of Air New Zealand to/from your departure port. Australian Hosted Buyers are required to pay the Australian Departure Tax when confirming their place at MEETINGS. BEIA MEETINGS collect this tax on behalf of Air New Zealand.
• New Zealand Hosted Buyers         
  Return flights to Rotorua are provided courtesy of Air New Zealand to/from your departure port unless you are located in the Auckland region. Flights do not include upgrades or lounge access. Excess luggage fees are payable by the Hosted Buyer.

With over 250 Exhibitors, we recommend that if more than one person is attending from your organisation, that you both have your own personalised appointment schedules. You are welcome to bring a colleague, attending as a Day Buyer along to your appointments.

A condition of attending MEETINGS as a Hosted Buyer is that you complete a full diary of appointments. In return, you'll receive ticket(s) to our Social Events, complimentary day catering and flights and accommodation (if applicable).

Hosted Buyers receive the following social function tickets:

• Full Australian Hosted Buyer: 1 x MEETINGS Official Opening, 1 x Celebration
• Full New Zealand Hosted Buyer: 1 x MEETINGS Official Opening, 1 x Celebration
• Semi Hosted Australian Buyer: 1 x MEETINGS Official Opening, 1 x Celebration
• Wednesday Hosted Buyer: 1 x MEETINGS Official Opening
• Thursday Hosted Buyer: 1 x Celebration

When the Prescheduled Appointment (PSA) process closes, we run a computer algorithm which matches Hosted Buyers and Exhibitors to produce your personalised schedule. You'll then be contacted via email to announce that your Online Diary is live. This enables you to look at which appointments you have confirmed, and to make any additional appointments with any Exhibitors you don't already have an appointment with.

There are two stages to the appointment process: The Preschedule Appointment (PSA) Process and the Online Diary. When the PSA Process opens, Hosted Buyers will be notified via email that they are now able to select the top 50 (for 2-day Buyers) / 25 (for 1-day Buyers) Exhibitors that they would like to meet with, in order of preference. At the same time the Exhibitors also select the top 50 / 25 Hosted Buyers they would like to meet with. These preferences are then used to automatically match Hosted Buyers and Exhibitors to populate your PSA schedule. During the Online Diary period you will be able to invite Exhibitors to appointments to fill any gaps in your schedule or cancel any existing appointments that you have been assigned.

Please contact your Hosted Buyer Manager Loric or Sharon as soon as you are aware that you are no longer able to join us. In some instances we may be able to transfer your registration to a colleague. Please note cancellation fees and late administrative fees do apply and can be found in the Hosted Buyer Terms & Conditions.

Please contact your Host Hotel directly to organise additional nights of accommodation. Please also advise your Hosted Buyer Manager Claire or Sharon of your change of dates if this will impact your return travel requirements. Any additional nights' accommodation and change fees for flights are at the Hosted Buyers' expense.

A two day Hosted Buyer will complete a minimum of 32 appointments (with flexibility to increase up to 49) over the two days of MEETINGS. A one day Hosted Buyer will complete a minimum of 16 appointments (with flexibility to increase up to 24) on their chosen day. Each appointment is 15 minutes long, with a 5 minute break between appointments.

If you organise, research or make decisions on Conferences, Meetings, Product Launches, Incentive Experiences, Roadshows or any type of Event in New Zealand, MEETINGS is the one stop place for you to make all the contacts you need in the Business Events sector, across the country.