Exhibitor FAQs

Visit this link to find out your membership level with us. If you are interested in dicussing an upgrade, please reach out to the BEIA Team or our Member Relationship Manager.

Exhibiting at MEETINGS is a benefit exclusive to BEIA Members, so you need to join to participate.

Please click to read the Terms and Conditions and check your eligibility to exhibit at MEETINGS.

Each single stand space includes two (2) exhibitor registration passes. We strongly encourage you to make use of both, allowing one person to manage the appointment schedule while another engages with Day Buyers and foot traffic.

Many organisations also find it beneficial to have a third team member to host impromptu meetings, interact with Day Buyers, and provide additional support at the stand as needed. Additional exhibitor passes can be purchased separately.

Your stand number will be assigned at a later date once the floorplan has been finalised. The completed floorplan will be uploaded to the Exhibitor Zone at that time.

There are four stand types to choose from:

Regional 
If you wish to exhibit as part of a larger regional presence, please contact your local Regional Convention Bureau for details on their joining process and any additional costs beyond the BEIA stand pricing.

Independent 
If you prefer your own branding or consider yourself a national provider, select the space-only option when applying, and then hire a supplier to create a custom-built stand.
Please note that independent space includes walling, power, and lighting.

Entry Level 
If you're new to MEETINGS, we offer a cost-effective option to exhibit either as part of a Regional stand or as an Independent exhibitor. Please reach out to our Exhibitor Manager to discuss this option in more detail.

Shared Stand
The Shared Stand option allows you to exhibit alongside another organisation, sharing the appointment stream and participating in the PreScheduled Appointment process.

Luxury Collection 
The Luxury Collection is by invitation only. If you’d like to be considered for this custom stand, please contact our Exhibitor Manager. 

Regional 
If you’re exhibiting as part of a Regional Stand, space only will be provided with power. Your Regional Bureau will handle the design, construction, furniture, imagery, and the overall presentation of the space.

Independent 
If you are exhibiting with an Independent Stand, your package includes walling, 4-point power plug, two spotlights, and signage for your stand number and name.

A single stand is 3 metres wide, 2.4 metres deep and 2.3 metres in height.

A double stand is 6 metres wide, 2.4 metres deep and 2.3 metres in height.

An independent Entry Level Exhibitor stand is 3 metres wide, 2.4 metres deep and 2.3 metres in height.

The location of your stand will initially be based on the category you are exhibiting in:

• Luxury Exhibitor
• Regional Exhibitor
• Independent Exhibitor
• Entry Level Exhibitor

Stand placements will be determined by the Exhibition Manager, who will make every effort to accommodate everybody's preferences and requirements.

If you're wondering which category is best for you, please reach out to the Exhibition Manager for assistance.

Welcome to MEETINGS! We're excited to help you on your journey as a first-time Exhibitor. 

We highly recommend reaching out to our Exhibition Manager to schedule a call, where you can explore your options and learn about the advantages of exhibiting at MEETINGS. From there, you can choose the option that best suits your needs. 

Each exhibitor registration pass also includes access to the MEETINGS Official Opening.

Any additional tickets for the Official Opening can be made available for purchase at a later date (on a space available basis).

MEETINGS Celebration tickets are additional purchases and available when sales open in 2026.

All social tickets must be paid for by Credit Card (VISA or MasterCard) at the time of purchase.

Cancellation fees are applicable and vary based on when the cancellation notice is received. Please make sure you are familiar with the MEETINGS Terms and Conditions before purchasing exhibition space.

Once you receive the GST Tax Invoice from Business Events Industry Aotearoa, the full amount is due for immediate payment. Any outstanding invoices for stand costs must be settled in full before the exhibitor can register on-site at the MEETINGS exhibition.

Please note: Earlybird pricing must be fully paid by 20 December 2025. If payment is not received by that date, the regular stand price will apply.

We request that all exhibitors wear business attire during the two exhibition days. The Official Opening also requires business attire, while the Celebration may feature a specific theme or dress code. We will inform all attendees of any requirements in advance. 

Any deliveries to the venue prior to the MEETINGS must arrive no earlier than Friday 12 June 2026 and no later than Monday 15 June 2026.  An address label with a contact name will be available within the Exhibitor Zone.

Colleagues who want to visit MEETINGS briefly to see your stand can attend as Industry Visitors. They must pre-register and are not permitted to work at the stand. For more details on registering as an Industry Visitor, please reach out to our Member Relationship Manager. 

PSA stands for Prescheduled Appointments which refers to the schedule of appointments that eligible Exhibitors have with the Hosted Buyers attending the event.

About two months before MEETINGS, all Exhibitors will receive information on the confirmed Hosted Buyers attending. Exhibitors are asked to select their preferred Hosted Buyers in order of preference. Similarly, Hosted Buyers will choose the Exhibitors they wish to meet with, also in order of preference.

Once the selection period ends, the PSA algorithm is utilised to create appointment schedules for each exhibitor and Hosted Buyer. Meetings based on mutual preferences are prioritised first, followed by those requested by the Hosted Buyer and then those requested by the Exhibitor. 

Each PSA is 15 minutes long with 5 minutes allocated for transferring to the next appointment.

Morning tea, lunch, and afternoon refreshments and barista coffee are all catered and included in your exhibition stand cost or additional exhibitor registration pass. 

Onsite paid parking at SkyCity is available with a fee. 

We offer exhibitor accommodation rates through our Host Hotels. These rates can be found in the Exhibitor Zone. Please note that all accommodation rates are subject to availability and must be booked by the individual.